How to Improve Your Customer Service Company-Wide

August 21, 2018

 

 

In today's competitive marketplace, customer service is more important than ever. Every interaction with your customers is a chance to show them they are important and keep them coming back.

 

It's critical to take a good look at your customer service strategies to see what is working and what is not. You want happy customers spreading the word about what your business has to offer.

Excellent customer service is essential for the long-term success of your business. And today's consumers have very high expectations.

Here some suggestions on how to improve your customer service company-wide.

 

Outstanding Customer Service Company Wide

 

Good customer service should be a company-wide value. No matter what type of business you run, your employees must understand that good customer service leads to future business.

You want to foster a customer-centric environment. Encourage employees to be kind, respectful, and patient with customers.

This matters whether you are speaking with a customer on the phone or interacting with them face-to-face. This respectful demeanor should also be reflected in your emails and marketing messages.

Customers want to believe you care, and all people appreciate attentive and personal service. It's all about building brand loyalty to keep them coming back.

 

Keep the Message Consistent

 

Whether your business is large or small, educate your employees on the procedures for dealing with customers. Although it takes time and effort, ongoing training is important.

Having regular meetings where employees can ask questions and offer feedback is a great idea. Just like your customers, your employees need to feel valued and know what they do matters.

You can offer training in a variety of ways. You can invite trainers, guest speakers or even customers to talk to employees.

Customer service workshops and conferences can be helpful and informative too. The key to maintaining great customer service is providing ongoing training for your employees.

 

Define Good Customer Service

 

What does good customer service mean to you and your business? This can be very different depending on the type of business you run.

It's important to have a clear vision of good customer service for your particular business. You want your team on the same page and working towards the same goals.

Customer complaints or poor reviews can damage your business and discourage new customers too. If this is happening, you need a plan to improve customer service as soon as possible.

You can lose a customer if they have a negative experience at any point in the buying cycle. Take a broad look at your customers' experience with your brand.

Identify what problems you have and what you can do to address the issues. Get your team on the right track to deliver quality customer service to every customer.

 

The Personal Approach

 

Customers want to interact with a real person rather than an automated message or a set of FAQs. Make sure your website allows potential customers to leave contact information and ask questions regarding your product or service.

Your business needs a presence on social media. When people post a question or comment, be sure to respond.

People want to know they are connecting with your business on a personal level. Make sure someone is answering the phone if a customer is calling.

You are more likely to inspire brand loyalty if you treat your customers as part of a family or community.

 

Keep Track of Customer Feedback

 

Staying on top of customer feedback is helpful. If something is going wrong, knowing about it right away can help you correct it before it's too late.

Encourage your customers to tell you about their buying life cycle experience (from contract to service delivery/wrap-up). You can provide an online survey, comment sheet, or feedback form for responses.

You may not be able to have a conversation with every customer. But you should speak with customers on a regular basis and ask them about their experience with your business.

Most customers will tell you honestly what they think of their customer service experience. Be sure to consider customer feedback as you plan ways to improve customer service.

 

Dealing With an Angry Customer

 

Things go wrong sometimes, and it's inevitable that you will deal with an angry customer from time to time. This is another reason why training your employees to handle customers is so important.

In most situations, an employee can handle an irate customer with a little understanding and kindness. But an employee should never feel threatened or in danger when dealing with a customer.

Make sure there's a plan in place in case of an unusual situation with an angry customer. Train your employees to expect surprises from time to time and be able to react to customer complaints without getting upset or angry.

 

Clear Communication Matters

 

It is never a good idea to try to fool customers with unclear messages. Make sure you are providing a clear message about your product or service and your pricing.

No one likes the feeling that a business has overcharged them or tried to fool them in some way. Businesses who engage in these tactics tend to have poor customer service.

Instead, use clear language about what you are offering customers. And always make sure the customer is satisfied at the end of a conversation or transaction.

 

Demonstrate a Strong Work Ethic

 

You may have trained your employees to provide outstanding customer service. But are they following through?

You want to be sure your employees are engaged. An unhappy employee may not care enough to worry about the customer's experience.

You can improve customer service with strong employee engagement. You should know how your employees feel about their working conditions, salary, training, and advancement opportunities.

Happy employees will care about their performance and customer satisfaction.

 

How to Improve Customer Service

 

Every business is different, but quality customer service is necessary for any successful business. If you want to learn how to improve customer service, we can help.

We would love to talk with you about your business and answer any questions you may have. 

 

Contact us today

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